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As corporate travel continues to grow so does the amount of work it takes to get to the destination without a hitch. With fall just around the corner, Tangerine Travel has come up with five strategies to help you be more organized and productive when preparing for your next business trip.
Pre-pack Your Ziploc Bag
Purchase your travel size-sized toiletries and place them in the appropriate sized Ziploc Bag before getting to the airport. Keep your baggie where you can easily slip remove it when you go through security. When flying internationally, many airports will offer these bags for you to fill…this can be a major time killer so do it before you go and enjoy the extra time you get from breezing through the security line.
Your Airplane Survival Kit
Make sure to include items such as earphones, lip balm, eye drops and travel-sized tooth brush and tooth paste. Place these things in your small carry-on like a brief case, handbag or back pack. Once at the airport purchase a water and light snack in the event that you are delayed while on the airplane. Your survival kit will have you landing refreshed and ready to take on the trip!
There is an App for That
In addition to packing the essentials you want to make sure your personal device has the downloaded essentials. Update your music playlist with the latest hits, or create a new playlist that can get you in the mood for travel. Load your phone or personal device with your favorite apps such as organzational app, Tripit, social media app, Instagram, and Pzizz, a power nap app that helps keep you well rested while on the go.
Work and Pleasure
Use the first part of your trip for business and the trip home for yourself. Work on a presentation or read notes on the way to your destination to be prepared for meetings or appointments. On the way home take the time to read a good book or take a little nap. Many times business trips have you working around the clock, and taking a few hours to decompress will do the body well.
When you have to be at the airport at least two hours early you are often left with plenty of down time. Bring a list of clients to call or accounts that need to be checked on. You will have the opportunity to brush up on some business development by reaching out and it is a great way to make travel time more productive.
Tell us what helps you prepare for a trip in the comments section below!
Technology on the road can be convenient, yet daunting. You love the functionality your tablet provides, but you may also be baffled by the thousands of apps available. We have found, with a few simple additions, you can optimize your tablet to be a great traveling companion.
Using your tablet as a Laptop
If you do not like typing on the tablet, the best travel option is to purchase a wireless keyboard, which does not need to be docked and is easy to carry around. If you need a word processor on the road, there are many options but one of the most popular is Google Drive, which allows users to create and edit documents and save them in several different formats. Another option is to use a remote terminal app that will allow you to access the programs on your laptop from your tablet.
Tablet Trip Planning
If you are a corporate traveler and need help organizing your travel or if you are looking to use a program that works alongside your Concur App, TripIt is the way to go. Instead of keeping track of emails or printing out hard copies of reservations, TripIt compiles all of your travel information and generates complete itineraries easily accessed through your mobile device. The most helpful packing tool for your tablet is Pack Point, which allows you to do organize more than just a packing list and syncs up with TripIt. You can create a pre-trip to do list and organize your entire packing list into categories like essentials, clothing and accessories. If you are drawing a blank on what to pack, Pack Point provides sample lists for all different travel types.
Getting the Most From Your Tablet at Your Destination
Once you have arrived at your travel destination it is time to put your tablet to use. Depending on your style of travel, there are plenty of apps from which to choose. If you are in an urban setting, AllSubway compiles comprehensive metro and light rail maps for more than 100 cities around the world. If you are in a foreign country, you will need the very simple and straightforward Currency app. You select the currencies you want to convert, the amount, and you will know the most current exchange rate. AroundMe is a great general travel resource that offers a view of different categories of locations like banks, restaurants and shopping to determine what is around you. Once you find your location in the app, you will be provided with a detailed map to the closest location.
Airport officials around the U.S. are looking to change the way we travel as the focus on health and wellness continues to rise. Some airports are focusing on healthy travel to separate themselves from others while some want to give a better overall experience with the constant lag at security check points, fast food joints and the overall time it takes to prepare to get on a plane for each traveler. Check out some of the great things these airports are doing to keep passengers active!
- Baltimore Washington International Airport offers each passenger a “Fit2Fly” brochure that guides passengers to all exercise options available as well as suggestions for healthy menu items throughout the airport. The airport also has green signs throughout the terminal that direct passengers along 2-mile-long walking trails.
- San Francisco Airport can put the Zen back into travel with its quiet yoga rooms. To ensure a stress free environment no shoes, cell phones, or talking are allowed. All yoga equipment including mats and blocks are provided to offer a well-rounded calming experience while waiting for your flight.
- O’Hare International Airport is a huge hub and for those waiting for their flight or with a long layover, getting a workout in at the Hilton Chicago O’Hare Airport hotel’s fitness center is a great way to let off steam and relax. The hotel is located inside the airport on the Mezzanine level of Terminal 3. The gym offers cardio machines, free weights, a lap pool, steam room, sauna and showers. A day pass costs $20 and gives you access to all areas of the gym.
For those who need a constant connection to the office, Tangerine Travel recommends using cellular modems such as USB sticks and Wi-Fi hotspots. USB sticks are portable allowing for travelers to access a connection with a single laptop. Mobile Wi-Fi hotspots allow travelers to link multiple tablets, laptops and phone to the internet. Check with your mobile service provider to help you in making the best connectivity decision for your device. We hope these choices will give you the most flexible options when travel and connectivity need to work hand in hand.
Travel can lead to some pretty nasty bugs and to help beat whatever could be caught on a plane we suggest keeping a small bottle of hand sanitizer on hand at all times to ensure you are getting rid of the germs after touching things such as handles or seat belts. In addition to constantly sanitizing your hands make sure to wipe down your tray table, the seat back pocket and surrounding areas and arm rests. With many people touching those airplane items and little to no sanitation between flights it is best to know that you went the extra step to stay germ free.
When you are heading on those early morning or late night flights, or need the extra silence when heading to sleep you can forget the expensive, noise-canceling headphones and use some soft foam disposable earplugs. They are inexpensive, easier to pack in a purse or brief case, easy to replace and are take-off/landing friendly. If you are still looking for something more than traditional ear plugs and you are ok with breaking the bank try the Bose sound canceling ear buds. They fit into the ear perfectly, cut out noise and are not bulky like other headphones. Either way, the quieter your experience the better rested you will feel when traveling.
When traveling, fast food seems to be the only option when at the airport, on the drive in to the office or when taking a lunch in a new city. A healthy lifestyle can help aid jet lag and help you feeling less bloated after a flight. Our corporate travel advisors suggest picking proteins over carbs, because they take longer to digest and burn, allowing you to feel satisfied for a longer period of time. Road Warriors should also always choose water as the preferred beverage to quench your thirst as soda can dehydrate and bloat you.
Q. Why should I use Concur Travel & Expense instead of calling an agent directly?
Concur Travel allows you to make plans quickly after viewing your travel options. You are able to use a self-service system while taking advantage of having an agent when it matters most. Our technology provides a list of all your travel plans; alerts you about travel news and allows you to be organized while on the go.
Q. What procedure should I use if I have two or more travelers going to the same destination? (THIS CAN ONLY BE DONE WITH SPECIFIC PERMISSION OR TRAVEL ADMIN RIGHTS)
A. When the first booking is made, you will be able to clone the reservation. This action can be found under the “Upcoming Trips” tab. After selecting the trip action to clone, you will then pull over the next traveler’s profile so that all frequent guest numbers and credit cards are captured. Finish by adding any additional cars or hotels and then you are ready to purchase.
Q. Is my information entered in the travel profile shared with or seen by anyone?
A. The only people who have access to this information are the traveler and the travel arranger; however the travel arranger does not have access to your personal credit card information. Your credit card number cannot be accessed because the site is secure. Only the last four numbers are shown.
Q. I frequently travel to the same destination, stay in the same hotel and rent the same car. Is there an easy way to book this trip?
A. Yes, you can create a template for any reoccurring trip. Find the Action button in your “Trip Library” and select the option to create a “Template.”
Q. What is the difference between Hold Trip and Purchase Now?
A. “Purchase Now” will purchase and ticket your flight as well as confirm car and hotel reservations. “Hold Trip” will save your itinerary and confirm the car and hotel but does not ticket your flight. You can come back later to purchase the flight, but remember airfare is subject to change until ticketed. In order to prevent a hotel no-show charge, you will want to cancel a reserved itinerary.
Q. What should I do if I book an air reservation on Concur and a few hours later decide to add a car and/or hotel?
A. To add or modify your trip, click the name of the trip in the “Upcoming Trips” tab and then choose the addition specific to the segment such as car and/or hotel. You can make these changes before your ticket is issued.
Q Where do I view my itinerary?
You can view your itinerary in the “Upcoming Trips” section of My Concur or Travel pages. In addition, Concur will email your confirmation immediately after you confirm your trip. Once ticketed, Tangerine Travel will email your final itinerary.
American work culture calls for constant movement. The hustle to be the best in your industry can be rewarding but can also take its toll when trying to find the perfect work/life balance. Burnout can affect us both physically and mentally and with these help tips, we hope you can avoid the burnout blues.
Lead Through Delegation
It is time to embrace teamwork driven ideals and ditch the idea that tasks are easier when they are done only by you. Utilize individuals in the office who excel at things that you (and the job) can live without doing. Many coworkers will be excited to help with tasks that they may not have done before. When you leave the office make sure to delegate at home to create the perfect work/life balance. Hire someone to clean the house so you will have more time to relax!
Focus on keeping the perspective at both work and home. If things feel like they are becoming overwhelming, take a deep breath and think about the completion of a similar job that had a successful outcome. Prioritize your tasks in a way that will make you look forward to doing each of them. There is something that makes checking things off your to-do list feel so good!
Focus on You
The best way to steer clear of burnout is to constantly evaluate what makes you excited both at work and at home. Once you understand what makes you happy, shift your focus to rest and relaxation. Always make time for your morning run, or a monthly massage, or happy hour with friends. Once you find a great balance for you, exhaustion and burnout will be far from your mind!
Set Clear Boundaries
When at work it can be hard to say “no” to those who ask for your help. At home, it can be difficult to say no to your kids or other family members or friends when they ask for your participation. Letting go of worrying what everyone else thinks when you take a moment for yourself is the key to great balance. Knowing what you can take on as a coworker or family member is as important as knowing what you cannot. People will respect your decision because you will be able to give the greatest amount of effort to the things that are most important and everything else in your life will easily fall into place.
Whether you are doing business in China or on an incentive trip with your sales team in Mexico, any travel outside the USA carries some health risks and we want to empower you with some great information to keep you as healthy as possible. Below are some common questions we have answered to help keep you informed.
Is there a Doctor who focuses on travel health? Yes and you can find them at a travel health clinic. A doctor will review your travel destinations and planned activities, then offer advice, vaccines and medication needed – all tailored to your travel plans. For the most current international travel advice, visit a clinic that is recognized by the International Society of Travel Medicine.
What does a travel health clinic offer? At travel health clinics, you can learn how to avoid infection, precautions about food and water, information about health regulations for destination countries, documentation to enter destination countries and materials about health insurance coverage for international travelers.
Why might you need immunizations? In some parts of the world, diseases we have not seen in the United States are still prevalent. When traveling to these areas, travelers may need a booster shot to be protected. Some vaccines may be given together, while others need to be given in intervals. Travel health clinics can manage those immunizations for you to be fully covered by vaccines for your trip
How to get all the facts? The travel health clinic is a great place to find information regarding your health but we also suggest checking out the U.S. Passports and International Travel site. This site offers in-depth information on disease and illness, travel alerts and travel warning as well as tips for overall health abroad.
As summer travel continues, long airport security lines continue to make headlines. The summer of 2016 is expected to see over 230 million travelers pass through security checkpoints and with an average wait time of 45 minutes your ideas of what to do while in line may be running dry. Tangerine Travel has composed a list of things to do that will help pass the time while you wait.
Stay Informed – Check for updates and boarding information by downloading the app of the airline you are flying. Many times through the app, you can purchase inflight Wi-Fi or the onboard entertainment. While also connected, download any music or books to help entertain you while waiting or onboard your flight.
Organize a To-Do List – While standing in line check your current to-do list or create a new one. When traveling for business it is best to keep a check list to ensure you do not forget anything important. The “Reminders” function on an Apple device allows you to set reminders and mark them as completed. A perfect addition to your color coded post-it lists.
Research Your Destination – Road Warriors can travel to exciting new cities or feel like a destination is their second home. While in line utilize the waiting time by looking up activities, attractions or festivals by using Facebook, Instagram or twitter. Or message the concierge at your hotel through the hotel’s app and ask if they have walking tours, favorite happy hour spots or must see places.
Pick Up the Phone and Call – Barring an early morning or red eye flight this is the perfect time to catch up with someone on the phone. If you are traveling right before or after business hours you may catch your best friends on their way to or from work. Nothing passes the time in a commute like getting caught up with a friend.
Get Caught Up – Whether it’s pulling out your kindle or catching up on your favorite magazine, getting lost in reading can help pass the time. If you are not a big reader tackle your inbox and prioritize emails or set up out-of-office alerts for clients and coworkers.
With the great ideas above travelers should be able to pass through the line quickly and feeling accomplished! If you are more interested in skipping the security line process check out our blog post on which trusted traveler program is right for you.
Summer is here and that means vacation season is in full swing. The American culture is known for skipping out on annual vacations all together so Tangerine Travel is presenting some ways to help our corporate travelers utilize vacation time and make the most of their time off. As a full service travel agency, Tangerine has all the resources to help our corporate clients plan the best vacation for their families!
How to Utilize One Week of Vacation Time
Many may think that escaping the office for 5 days is the best way to utilize vacation time, however, breaking up those days and connecting them to paid holidays that your company already offers could allow you to stretch your vacation days. With Labor Day only a few months away, now is the time to start planning a long weekend getaway. We suggest taking the Tuesday after the long weekend off instead of Friday. That way you will get the benefit of 4 days off, give yourself a shorter work week and allow you to feel more relaxed after utilizing your vacation days well!
Enjoy Two Weeks of Vacation
Two weeks is the most common amount of time off given to those working in the USA. This time frame can give you the opportunity to take a week-long vacation and then add on to weekends to create a nine day stretch of time off. Our suggestion is to use a week of your vacation all at once. Nine days (two weekends and one work week) will leave you feeling refreshed and ready to get back to the office.
If you are itching to take a big trip Tangerine Travel can help with the organization of your travel from flights, to rental car, to hotel and excursions. If you like to travel to unique destinations, this option will allow for longer flights (think Hawaii or Fiji) and recovery from jet lag.
Three to Four Week Holiday
This amount of time off can come with some logistical challenges both at home and at the office. There is no reason to feel overwhelmed with leaving work and trying to plan your trip. Tangerine Travel will plan your vacation based on the ideas you have provided. Leave the details to us you and melt into a vacation mindset.
No vacation idea is too big or too small for us! Use our Vacation department to book your next trip! We are full service and pride ourselves on being able to accommodate and create vacation memories! For more information on how you can book your next vacation with the special Tangerine Travel touch email us at email@example.com.
Many of Tangerine Travel’s clients use a combination of online and traditional reservation methods to meet the needs of their businesses. However, corporate travelers who require minimal assistance will find our online booking tool to be extremely convenient. Tangerine Travel works in concert with our partner, Concur, to provide a user friendly online travel tool, which allows direct access to our airline partners.
When an employee begins to plan a trip, an executive or a designated member of your team can approve, reject and request modifications during the travel booking process. By being able to view employees’ flights, car rentals, hotel rooms or other expenses, you will gain valuable insight into pre-planned expenditures, which will allow for a more accurate forecast of travel costs. Travel programs that include a blended solution when creating reservations, tend to offer a better return on company savings due to travel policy adherence.
Our in-house technology team can personalize and customize your online experience to your specifications. We can design your site to display all available travel options to meet your search criteria, as well as reflect your company’s travel policy and preferred travel partners. Our state-of-the-art technology and reporting will also provide back-office reporting data that can help make a Road Warrior's life a little easier by having the flexibility to confirm or modify reservations anywhere at any time.
We do not believe in a one size fits all travel solution, nor do we operate in a large call center environment. We will know you by name!
Tangerine Travel continues to provide our clients with dedicated, knowledgeable and caring experts 24/7 to help plan a successful implementation strategy and ongoing end-user support. If you are interested in establishing a new online booking tool, wanting to learn how to increase your online booking rate, or need assistance with vendor negotiation, we are standing by to help you! TangerineTravel@tangerinetravel.com or 800-678-8202